Effective Date: July 14, 2025
Welcome to Drecordz! This Privacy Policy describes how Drecordz ("we," "us," or "our") collects, uses, discloses, and protects your personal data when you visit and use our website, www.drecordz.com (the "Website"). Please read this Privacy Policy carefully.
We are committed to protecting your privacy and handling your personal data in compliance with the Digital Personal Data Protection Act, 2023 ("DPDP Act") of India and other applicable Indian laws.
By accessing or using our Website, you agree to the collection, use, and disclosure of your information as described in this Privacy Policy. If you do not agree with the terms of this Privacy Policy, please do not use our Website.
Key Definitions (from DPDP Act)
To help you understand this policy, here are some key terms:
- "Personal Data": Any data about an individual who is identifiable by or in relation to such data.
- "Data Principal": The individual to whom the personal data relates (i.e., you, the user).
- "Data Fiduciary": The entity that determines the purpose and means of processing personal data (i.e., Drecordz).
- "Processing": Any operation or set of operations performed on digital personal data, and includes operations such as collection, storage, use, sharing, and destruction.
- "Consent": Free, specific, informed, unconditional, and unambiguous with a clear affirmative action, signifying an agreement to the processing of personal data for the specified purpose.
1. Information We Collect
We collect various types of information from and about users of our Website. This includes Personal Data (information that identifies you) and Other Information (data that doesn't directly identify you, but may be linked to you).
A. Information You Provide to Us Directly:
When you interact with our Website, especially when creating an account, submitting demo tracks, or contacting us, you provide us with Personal Data such as:
- Contact Information: Your name, email address, and any other contact details you choose to provide (e.g., phone number, social media handles). We collect your email address through various interactions, including our Website, direct email communications, offline interactions (e.g., events, business meetings), and via social media platforms (such as Instagram, Facebook, Snapchat, Twitter, and others) when you interact with our official accounts.
- Account Login Information: When you choose to create an account with us.
- Demo Submission Data: This includes the audio files themselves, accompanying metadata (like genre, artist name, project details), and any text information you include with your submission. By submitting a demo, you are agreeing that your email address and associated contact information can be used for promotional purposes and any other purpose as outlined in this Privacy Policy.
- Communication Content: The content of your messages, inquiries, suggestions, or complaints when you contact us.
B. Automatically Collected Information (Usage Data & Tracking Technologies):
When you access and use the Website, we may automatically collect certain information about your device and browse actions.
- IP Addresses: We collect your Internet Protocol (IP) address, a numerical label assigned to your device. This information helps us understand geographic usage patterns, diagnose server problems, and, importantly, monitor for and block any suspicious or violating activity on our Website. If we find you involved in any violation of our Terms of Service or Privacy Policy, we reserve the right to use your collected information, including your IP address, to investigate and restrict or block your access to the Website or demo submission features.
- Usage Details: Information about your visits to our Website, including traffic data, location data (approximate, derived from IP), logs, and other communication data, as well as the specific resources and features you access and use on the Website.
- Device Information: Information about your computer and internet connection, including your operating system, browser type, device type, and unique device identifiers.
- Cookies and Tracking Technologies: We use cookies and similar tracking technologies (like pixels, tags) to collect information about your browse behavior, preferences, and interactions with our Website. Cookies are small text files stored on your device that help us facilitate navigation, personalize your experience, remember your preferences, analyze trends, and gather statistical information.
2. How We Use Your Information
We use the information we collect for various purposes, always ensuring these uses are consistent with the purposes for which the data was collected or for which you have provided consent.
- To operate and provide Services: To manage your account, operate, maintain, and provide the features and functionality of the Website, and to deliver the services you request.
- To process Submissions: To process, review, and evaluate your demo submissions, and to communicate feedback to you.
- To Communicate with You: To respond to your inquiries, provide customer support, and send you important administrative messages (e.g., security alerts, service updates).
- For Marketing and Promotions: We use your collected email addresses for promotional communications, including newsletters, information about new products, services, events, and other news about Drecordz, and any other means of communication that we believe may be of interest to you. By submitting a demo, you explicitly agree to the use of your email for such promotional and other purposes outlined in this policy. We will only send you marketing and promotional communications if you have provided explicit consent for such communications. You can opt-out at any time (details in Section 8: Your Data Principal Rights).
- To Improve and Personalize: To analyze user behavior, trends, and activities to continuously improve and personalize your experience on our Website, delivering content and features relevant to your interests.
- For Security and Fraud Prevention: To detect, prevent, and address technical issues, fraud, cyberattacks, and other illegal or harmful activities, protecting the security and integrity of our Website and users. This includes using IP addresses to monitor and block suspicious activity.
- To Enforce Terms: To enforce our Terms of Service and other agreements, including investigating and responding to violations, and for the establishment, exercise, or defense of legal claims. This may involve using collected information, including your IP address, to block access to the Website if terms are violated.
3. How We Share Your Information
We do not sell your Personal Data to third parties. We may share your information in the following circumstances:
- With Our Service Providers (Data Processors): We may share your information with third-party vendors, consultants, and other service providers who perform services on our behalf and require access to your information to do that work. Examples include website hosting providers (where your data and demos are stored), data analysis services, and email delivery services. Please note that your emails and some data are stored on third-party servers and email services. While Drecordz uses reasonable measures to select secure service providers, we are not responsible for any mishaps, security breaches, or misuse of data that occurs due to the actions or inactions of these third-party service providers once data is transferred to them, provided Drecordz has met its obligations for due diligence and contractual safeguards.
- For Legal Reasons: We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., a court order, government agency, or law enforcement).
- To Enforce Our Rights: We may disclose your information to enforce our Terms of Service and other agreements, including for billing and collection purposes (if applicable), and for the establishment, exercise, or defense of legal claims.
- In Case of Business Transfer: In connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business by another company. Your information would be part of the transferred assets.
- With Your Consent: We may disclose your personal information for any other purpose when we have obtained your explicit consent to do so.
- Demo Content Handling: Your submitted demos are considered proprietary content. They will primarily be accessed and reviewed by Drecordz's internal team for evaluation. They may be shared with external industry professionals (e.g., A&R, producers) only if you have explicitly provided consent for such sharing for the purpose of seeking opportunities or promotion.
4. Data Security
We have implemented reasonable organizational, technical, and administrative measures designed to protect your personal information from accidental loss, unauthorized access, use, alteration, and disclosure. These measures include using secure server environments, access controls, and encryption where appropriate.
However, the transmission of information via the internet is not completely secure, and no data transmission or storage system can be guaranteed to be 100% secure. Although we do our best to protect your personal information, we cannot guarantee the absolute security of your personal information transmitted to our Website. Any transmission of personal information is at your own risk.
In the event of a personal data breach, we will comply with our obligations under the DPDP Act, including notifying the Data Protection Board of India and affected Data Principals where required by law.
5. Demo Submission Policy
As stated in our Terms of Service, Drecordz provides features allowing users to submit demo tracks, music, or other creative content. Please be aware of the following:
- Submission Limits: We only allow a maximum of two (2) tracks to be submitted within any 24-hour period. This helps us manage submissions and ensure fair review processes.
- Multiple Submissions & Spamming: Submitting multiple demos within a short period, especially if they are similar or irrelevant, may be considered spamming or a violation of our policies and terms. Such actions may lead to the cancellation of previously submitted demos and can result in your access being blocked from using the Website or submitting further demos. Drecordz reserves the right to take action against users who engage in such practices to maintain the integrity of our submission process.
- File Format & Size: Demos must be submitted in M4A or MP3 format and be less than 15 MB in file size. Submissions not adhering to these specifications may not be reviewed.
- Content Restrictions: Your demos must not be AI-generated (unless explicitly permitted by Drecordz and clearly disclosed by you) or contain copyrighted sounds (samples, melodies, lyrics, etc.) that you do not have the legal right to use.
- Licensing for Copyrighted Material: If your demo includes any copyrighted material for which you require a license, you must send a proper license or written permission from the copyright owner or their authorized party to info@drecordz.com, providing all necessary details. Failure to do so may result in the rejection or removal of your demo and potential account action.
- Review Process & Outcome: Drecordz typically takes 1-2 weeks to review demos and will endeavor to share the outcome with you. However, in some cases, particularly due to violations of our terms or policies (e.g., spamming, copyrighted material without license, AI-generated content not declared), you may not receive a reply or any notification regarding your submission. Drecordz values originality and creative aspects in all submissions.
6. Links to Third-Party Websites
Our Website may contain links to other websites that are not operated by us. This Privacy Policy does not apply to the practices of companies that we do not own or control, or to individuals that we do not employ or manage. We encourage you to review the privacy policies of any third-party websites or services you visit. We have no control over, and assume no responsibility for, the content, privacy policies, or practices of any third-party sites or services.
7. Use of Services by Minors
Our Website is not directed to individuals under the age of fourteen (14) ("Children" or "Child"). We do not knowingly collect Personal Data from individuals under 14 without verifiable parental consent.
If a user under the age of 14 accesses our Website and proceeds to interact with it, including by clicking "I agree to terms and services" or similar consent mechanisms, Drecordz assumes that such user has obtained the necessary parental or guardian permission. Drecordz is not responsible for any lack of parental consent in such instances.
While our primary audience is 14 and above, please note that under the Digital Personal Data Protection Act, 2023 (DPDP Act), a 'child' is defined as an individual below the age of eighteen (18). Therefore, the specific protections and prohibitions under the DPDP Act for children's data (e.g., verifiable parental consent, no tracking, behavioral monitoring, or targeted advertising, no processing detrimental to well-being) apply to all users under 18.
The content on Drecordz primarily focuses on music and artistic expression. While we strive to maintain a universally accessible environment and Drecordz never intentionally posts content that is explicit or unsuitable for children, some artist song titles, lyrics, or accompanying graphics submitted by artists may contain very minute or minimal explicit content not suitable for younger audiences. We make efforts to moderate such content, but parental discretion is advised for users under 18.
If you are a parent or guardian and you believe that your Child has provided us with Personal Data without your consent, please contact us immediately. If we become aware that we have collected Personal Data from Children without verification of parental consent, we will take steps to remove that information from our servers.
8. Your Data Principal Rights (Under DPDP Act)
The DPDP Act grants you, as the Data Principal, several rights concerning your Personal Data processed by Drecordz. We are committed to facilitating the exercise of these rights:
- Right to Access Information: You have the right to obtain a summary of your personal data being processed by us and the processing activities relating to it.
- Right to Correction and Erasure: You have the right to request the correction, completion, updating, or erasure of your inaccurate or incomplete Personal Data.
- Right to Grievance Redressal: You have the right to have your grievances related to your Personal Data redressed by us.
- Right to Nominate: You have the right to nominate an individual to exercise your rights under the DPDP Act in the event of your death or incapacity.
- Right to Withdraw Consent: You have the right to withdraw your consent at any time for processing based on consent, with comparable ease to how it was given. Please note that withdrawing consent may affect your ability to use certain features of the Website that rely on that consent.
9. Changes to Our Privacy Policy
The "Effective Date" at the top of this Privacy Policy indicates when it was last revised. We may update our Privacy Policy from time to time to reflect changes in our practices, legal requirements, or for other operational reasons. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Effective Date." Where required by the DPDP Act, we will also inform you via email and/or a prominent notice on our Website, prior to the change becoming effective. Your continued use of the Website after any changes indicates your acceptance of the updated Privacy Policy.
10. Grievance Redressal & Contact Us
If you have any questions or concerns about this Privacy Policy or our data practices, or if you wish to exercise any of your rights as a Data Principal, please contact us:
Email:drecordzofficial@outlook.com
We are committed to addressing your concerns promptly and transparently.
